The Internet environment has enabled entrepreneurs to manage their data and communications more flexibly. However, using a hard drive or physical storage is an impractical and outdated way to store documents. So, companies have started using cloud storage services, so you can grant access to view and interact with documents to other users and easily modify, send and retrieve documents. Dropbox is one of the most famous cloud servers, which is compatible with all operating systems, and in this article, we will highlight its main advantages.
It is free
Free services will be just right for a startup or a small business that is just starting to develop and has a limited budget. When you create a Dropbox account, you immediately get 2 GB of storage space, and you don’t have to make any payments to use the tools. In addition, you can increase your storage capacity in several ways if you need to:
- Free – in return, you do Dropbox a favor by sending out invitations to register in the space to your friends and acquaintances, connect Dropbox to social networks, and so on
- Paid – Paying a certain amount of money, you can get 2TB of storage, including backups of your drive
Easy to use
One of the beauties of cloud storage is that it is extremely easy to adapt to, even for a user with low technology proficiency. The app is easy to install on your mobile space or computer, and you only need a stable internet connection. When you first enter the Dropbox space, you will be given brief instructions on the interface and tools of the server, and to start working fully, upload all the necessary files there. Then, to share a document, you must move it to the public folder for authorized users.
Security measures
Dropbox does a great job of keeping you and your data safe by backing up your documents. Even if your device gets lost or broken, you’ll always have access to your data via the cloud. It’s also possible to restore your data to the last saved version in case of failure. During transmission and storage, documents are encrypted using the 256-bit AES protocol.
Flexibility
Having access to the data you need at any time is no longer a problem, as you will be able to enter the space from anywhere with an Internet connection. The platform is also available on mobile devices of any operating system, and you can easily work with documents using them. This is a powerful advantage, especially in an ever-changing business environment and global quarantine. When you have a way to collaborate remotely, you are not afraid of most problems.
Collaboration and file sharing
Dropbox greatly simplifies your collaboration with colleagues and stakeholders because the space provides multi-user access to documents. Authorized users can work on a shared paper and edit it in real-time if they have permission. You can limit users’ ability to access documents depending on their role so that you can only allow viewing, comments, or full editing.
Retrieval
Document management is not an easy task; you need to keep your digital folders in order. In addition, human error often kicks in during data management, and you may accidentally delete a document. In some cloud servers, it is quite difficult to restore a file, but with Dropbox, it is not difficult.
Work without an internet connection
With Dropbox, you can access your data 24/7 under any circumstances. Even if you have no internet signal, you can search and open the documents you need and make changes. As soon as you get an Internet signal, all changes are automatically synchronized.